We know how frustrating it is to have a budget perfectly planned, to have stretched it to cover more marketing activity than ever before only for elements to start coming in over budget and blowing all your careful planning out of the water.
As a marketing communications agency we’re really careful to quote up front and stick to our costings as far as we can, but sometimes it’s just not possible.
Prices don’t change because we are trying to pull the wool over your eyes, it’s usually down to a change in brief. Sometimes these changes may seem insignificant, but they can have big impacts in a design studio or print factory.
To help you avoid price increases from your marcoms agency, we’ve listed 5 brief changes that we’ve recently seen have a considerable effect on a final invoice.
“Please put this accreditation/partner logo on our stationery” We’d designed a two colour stationery set to be the most economical print-wise. Just before going to print, the client requested a partner logo to be included which was full colour. Our economic print job, jumped to four colour. This meant additional plates had to be created and the job required a longer time on press – both of which incur unavoidable additional costs. Knowing the final colour requirements up front will mean help reduce an unexpected rise in print costs.
“I can’t find those photos I promised, please can you find something off the internet instead?” To produce high quality design work, high quality images are required. If we don’t know in advance that you need us to provide them, we won’t have quoted to do so. Images from the internet will not be of a suitable resolution and will often be copyrighted . To source suitable imagery we need to sit down in front of an image library and undertake image research, then purchase, crop or alter the selected photography. This incurs extra studio time and expense which most jobs aren’t able to swallow. If you think you may need images purchased for your project, let your agency know in advance and this can be incorporated as an optional extra into the original quote.
“All the content won’t fit in our brochure? Then go to extra pages” This may seem like the simplest solution, and often it is. We’re happy to increase the length of your document, but we can’t do it without increasing the original quote. The extra pages will not only incur additional studio time, but also paper, ink and factory time. If the item is part of a mailing the extra weight may even increase the postage costs. If you’re keen to keep costs down, it may be worth looking at your content and seeing how much can be cut. People often include a fair bit of padding in their writing which, when cut, leaves an easier to read, cleaner document.
“Here are those illustrations I wanted including, there’s a few more than I anticipated” Illustrations are always going to be time consuming and usually one illustration will take longer to design than the page it’s going into. To avoid unexpected costs, ask your agency to quote on a per illustration basis. Then as you’re compiling document content you can keep in mind the financial impact of adding more illustrations.
“Can I have that print job delivered tomorrow?” When quoting, we will look for the most economical production method possible, this may not always be the quickest. If new deadlines are given to us late, sometimes the only way to hit them is to change the production method. For example digital print can be turned around extremely fast, but isn’t the most economical method once you get into higher volumes. The best way to avoid these unexpected costs is to let us know deadlines as soon as possible, and sign artwork off promptly.
All that said, we work in a service industry and it’s our job to make our clients happy. On a personal level, we like our clients and want to make them happy. Therefore we always try to get a full brief before quoting so that we can cover all the costs likely to arise and on the few occasions where a price change is necessary we work as hard as possible to keep it as low as possible.
If you enjoyed reading this post, you may also like to read How to deliver a killer brief to your marcomms agency or Tricks of the trade – 6 top tips to stretch your marketing budget